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The successful candidate will report to the Executive PA, and will be responsible for, inter alia, the following:

Key Performance Area: Provision of professional, effective and efficient support to the Executive team.

Core Tasks include, inter alia

• Manage and organise the Executive(s) office for efficiency and effectiveness, including the flow of information including email, telephone and mail.
• Arrange extensive and regular international travel and accommodation for all executive team members as required.
• Manage expense claims for the Executive(s) as required and ensure that such are accurately and timeously submitted for approval and re-imbursement.
• Control, coordinate and manage the Executive(s) schedules.
• Co-ordinate Board, management and other senior meetings and functions.
• Establishing effective filing systems and efficient filing of documentation as required.
• Communicate with various parties within and outside the company to facilitate meetings, report input, follow-up on delegated activities as a representative of the Executive Management Team.
• Provide any other support to the Executive Management Team members as required.

Key Performance Area: Effective and successful organising and management of all SEACOM Group Board Meetings.

Core Tasks include, inter alia:

• Assist the Executive Board and Head of Legal with calendar planning.
• Select, compare and budget for all Board Meeting locations and venues based on requirements set out by Executive Team and the Chairman of the Board.
• Develop and maintain relationships with the organisers at the commonly used hotels and venues, working towards a corporate rate whereby they are familiar with the requirements.
• Work with SEACOM’s travel agent and Board PA’s to ensure all flights, visas and passport documentation are obtained for the entire board.
• Work with the chosen hotel to arrange all airport transfers and transportation, accommodation preference and conference requirements.
• Book Board dinners and additional meetings that may be required.
• Be on standby for any and all administration requirements that the Board Members may require.
• Preparing and transporting Board gifts and local items (where necessary); and
• Full event management from initial quotation to final invoicing and payment post event.

EDUCATION:

• Grade 12 certificate
• Administration qualification would be advantageous

SKILLS, KNOWLEDGE & EXPERIENCE:

• 5 years of experience as a personal assistant
• Strong organisational skills with experience in office and business administration across a number of locations;
• Previous relevant experience
• Mature sensible individual with proven ability to self-manage in a team environment where the Executives travel extensively
• Experience in travel management
• Experience in managing administration functions.
• Excellent knowledge of and expertise in MS Word, Excel and PowerPoint
• Excellent oral and written communications skills in English

REQUIRED KEY COMPETENCIES/ATTRIBUTES:

• Strong organisational skills with experience in office and business administration across a number of locations;
• Previous relevant experience
• Mature sensible individual with proven ability to self-manage in a team environment where the Executives travel extensively
• Experience in travel management
• Experience in managing administration functions.
• Excellent knowledge of and expertise in MS Word, Excel and PowerPoint
• Excellent oral and written communications skills in English
• Strong organisational skills with experience in office and business administration across a number of locations;
• Previous relevant experience
• Mature sensible individual with proven ability to self-manage in a team environment where the Executives travel extensively
• Experience in travel management
• Experience in managing administration functions
• Excellent knowledge of and expertise in MS Word, Excel and PowerPoint
• Excellent oral and written communications skills in English

Interested people should please submit an updated and condensed CV by clicking Apply Now.